Job Summary:

The Administration and HR Manager oversees HR operations and administrative functions, ensuring
efficient workforce management, smooth office operations, and compliance with company regulations
and legal requirements.

Main Responsibilities:

1-HR Responsibilities:

• Oversee and update HR policies according to company regulations and industry best practices.
• Ensure organizational charts and job descriptions are regularly updated according to company
  strategy.
•  Maintain employee records, draft and manage new employment contracts, ensuring
  confidentiality and compliance with labor laws.
•  Handle employee relations, monitor and audit attendance, manage leaves, benefits, and ensure
  adherence to labor laws and company policies.
•  Liaise with the company doctor for medical consultations, sick leave verification, and work‐related
  health matters.
•  Prepare warning letters and handle disciplinary actions in line with company policies and labor
  regulations.
•  Audit and submit all required payroll documents, including attendance sheets, leave records, sick
  days, and deductions, to the external payroll provider, ensuring accuracy and timely processing.
• Renew medical insurance for employees, ensuring timely updates and policy compliance.
•  Lead the recruitment process including job posting, sourcing, screening and interviewing ensuring
  the acquisition of the right talent according to company needs.
•  Lead the onboarding process of new employees and prepare employee handbooks ensuring
  smooth integration and rapid productivity.
•  Implement performance management processes in collaboration with the Operations Manager,
  including basic KPIs and employee feedback mechanisms.
•  Evaluate training needs across the organization and develop appropriate in‐house workshops or
  identify external programs to support employee growth and development.
• Cultivate a positive and productive workplace culture by promoting open communication and
  ensuring a safe and healthy work environment.

2-Administrative Responsibilities:

•  Manage office operations, including supplies, utilities, and workspace organization ensuring costeffectiveness.
•  Oversee and coordinate with cleaning personnel to maintain a consistently clean and wellorganized
  office environment.
•  Establish policies for employees on the proper use of shared facilities, including the open office
  space, kitchen, conference rooms, and other common areas.
•  Manage all office maintenance teams, ensuring timely repairs and upkeep of facilities.
   Handle all insurance policies and claims.
•  Coordinate with the company Lawyer on HR and administrative matters as needed.
•  Manage all travel and logistics coordination for employees and executives, including ticket
  reservations, visas, accommodations, ensuring cost‐effectiveness and proper arrangements.
• Handle all work and residency permits for expatriate employees.

Education, Experience and Qualifications:

•  Bachelor’s degree in Human Resources, Business Administration, or a related field.
•  Strong knowledge of HR policies, labor laws, employee relations, compliance, and performance
  management.
•  Experience in recruitment, onboarding, payroll documentation, and training programs.
•  Skilled in office management, facility maintenance, and policy enforcement for shared spaces.
•  Strong organizational, analytical, communication, and problem‐solving abilities.
•  Ability to work independently and coordinate with employees, executives, and external service
  providers.