Role Purpose:

The Personal Assistant to the CEO provides comprehensive executive support to the Chief Executive Officer of the company, ensuring that the CEO's time is effectively managed, that communications are handled with professionalism and discretion, and that the day-to-day administrative functions of the executive office operate seamlessly. The role serves as the primary interface between the CEO and internal and external stakeholders.

Key Responsibilities & Accountabilities:

• Manage the CEO's calendar proactively, scheduling and prioritising meetings, appointments, and travel in alignment with the CEO's strategic priorities and deadlines.
• Draft, prepare, and proofread executive correspondence, memoranda, board communications, and briefing notes to a high standard in English and Arabic.
• Screen and manage incoming calls, emails, and written communications on behalf of the CEO; handle routine enquiries and redirect as appropriate.
• Organise and coordinate internal and external meetings, including preparation of agendas, distribution of materials, arrangement of venues, and follow-up on action items.
• Maintain a confidential and well-organised filing system for all CEO correspondence, board papers, contracts, and sensitive materials — both physical and electronic.
• Prepare and coordinate travel arrangements for the CEO, including itineraries, accommodation, visa requirements, and logistics.
  Liaise with Department Heads, advisors, and external consultants on behalf of the CEO to gather status updates, coordinate deliverables, and manage follow-ups.
• Assist in the preparation and formatting of board presentations, reports, and other executive documents as directed.
• Coordinate with the Company's administrative team and office facilities to ensure the executive office environment operates effectively.
• Handle all confidential information with the highest level of discretion and professionalism at all times.
• Ensure compliance with Sogemall's administrative policies and office procedures.
  
  

Education, Experience and Qualifications:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related discipline. Additional certification in executive assistance or office management is advantageous.
• Minimum 4–6 years of experience in an executive assistant or personal assistant role, supporting C-level or senior management in a professional organisation. Experience in a real estate, retail, or professional services environment is preferred.
• Microsoft Office Suite (Word, Exce, Power Point, Outlook).
• Arabic (Native), English (Advanced), French (Advantageous).
• Absolute discretion and confidentiality essential.